Protawk

For design, marketing and web studios

Run every client project in one place.

Tasks, chat, files, time tracking, a client portal and AI in one workspace.

Create your studio workspaceSee how it works

Free for your whole team and every client. No card required.

Protawk workspace showing a Kanban board, project sidebar and team activity

A client asks for a small change by email, and someone does it that afternoon. The request never reaches the task board and the hours never reach the timesheet, so at month end the work is done and the invoice is short. Protawk keeps client requests, tasks, hours and approvals in one workspace, so the work your studio does is work you can bill for.

Everything a studio needs to run client projects.

A working preview of Protawk. Scroll through the modules, or stop on one and use it.

Eight views of every project
Northwind websiteLive preview
To do2
In progress2
Done1
Click a card to move it, or switch to the table view.

Plan the work

Boards, tables, calendars, Gantt charts, docs, whiteboards, forms and mind maps. Eight views of the same project.

Built for studios, priced for studios.

Generic project tools charge per seat and leave client work in your inbox. Protawk keeps your clients, your team and your hours in one place.

  • PricingYou pay per seat, so every contractor and client raises the bill.Free for your whole team and every client. Business is one agreed price for your size.
  • Client requestsArrive by email and get lost before they reach the task board.Arrive in the project channel, next to the tasks they are about.
  • Client approvalsSit in long email threads while the deadline slips.Happen in the client portal, one click per milestone.
  • Time trackingLives in a separate timer app nobody remembers to open.Built into every task, with hours by client and project.
  • Roles and accessA few fixed roles, like admin, member and guest.Create any role you need, from contractor to finance, each with its own permissions.
  • AIAnother subscription on top of the tools you already pay for.A built-in assistant that creates tasks, writes and schedules messages, and reports on progress. Use your own AI key on Free, or get it included on Business.

Move your first client in this afternoon.

Start with one client project and bring the rest of your studio over as you go.

  1. 1

    Workspace name

    Northwind Studio

    Start from

    Client projectAgency retainerBlank
    Create workspace

    Create your studio workspace

    Name your studio and add your first project. Start from a client-work template, or from a blank page.

  2. 2

    Invite to Northwind Studio

    • AAmiraProject manager
    • LLeoDesigner
    • NNorthwindClient

    Invite your team and your client

    Give each teammate a role, then add your client by email. They get an invite to their own portal.

  3. 3

    Northwind website

    01:42:19
    • Homepage wireframes
    • Logo refinements
    • Client review

    Run the project and track every hour

    Plan tasks, talk, share files and track time side by side. When the month ends, your hours and approvals are already there.

Made for studios that bill for their time.

Protawk is built for design, marketing, content and web studios of 3 to 25 people. When your studio needs its own infrastructure, there is Business.

Start free

Every feature included

  • Design and branding studiosTen clients at once, with a few freelancers helping.
  • Marketing and content agenciesRetainers, campaigns and monthly reports for several clients.
  • Web and product studiosProjects where the next small change is always on its way.
  • FreelancersSeveral clients and projects, run by one person, free.
Start free

Business

For organisations that need their own deployment.

  • A dedicated deployment on your domain, or on your own servers
  • Enterprise-grade security and GDPR-compliant data handling
  • Automated backups and a 99.9% uptime SLA

Business suits companies with the scale to run it, so pricing follows your size: the people on your team, the clients in your portal and your storage. Smaller teams do not need it. Start free and move over when you outgrow it.

Talk to us

Not the right fit yet: software teams that need sprint planning and git integration.

Free for your studio. One price when you need your own.

Every feature is free for your whole team and every client. When your studio needs its own domain, its own server and guarantees to match, Business is one agreed price for your size.

Free

Every feature, for your whole studio.

$0forever
Start free

What you get:

  • Tasks, chat, files, time tracking and the client portal
  • Every project view: boards, tables, calendars, Gantt and more
  • AI assistant, with your own AI key
  • Unlimited organisations
  • Invite your whole team and every client
  • 1 GB file storage
  • Runs on the Protawk cloud, nothing to install

Included in Business:

  • Dedicated server and custom domain
  • Enterprise-grade security
  • Automated backups
  • Uptime and security SLA

Business

Dedicated deployment

Your own private Protawk, on your domain or your own servers. For studios that want their client data on their own infrastructure.

Custom

Priced for your scale: the people on your team, the clients in your portal, your storage and where it runs.

Talk to us

Everything in Free, plus:

  • AI assistant included, so you don't need your own key
  • A dedicated server, deployed just for your organisation
  • Your own domain or subdomain
  • Or deploy it on your own servers
  • Set up and configured around your workflow
  • Storage sized to your needs, up to unlimited
  • Enterprise-grade security and GDPR-compliant data handling
  • Automated backups
  • 99.9% uptime and security, guaranteed by an SLA

Questions, answered.

Still unsure? Email [email protected] and a person will reply.

  • Protawk is a workspace for small studios that run client projects. Tasks, project chat, files, time tracking, a client portal and an AI assistant live in one place, so client requests, hours and approvals stop getting lost between separate apps.

  • Design, branding, marketing, content and web studios of 3 to 25 people that bill clients for their time. Freelancers use it for free too.

  • You add your client by email and Protawk sends them an invite to their own portal. There they follow progress, pick up files, comment on tasks and approve milestones, without seeing your internal workspace.

  • Client requests arrive in the project channel next to the tasks, your team tracks time on every task, and clients approve milestones in their portal. Hours are grouped by client and project, and you can export them as a CSV for your invoicing tool.

  • Yes. Every feature is free for your whole team and every client, including tasks, chat, files, time tracking, the client portal, unlimited organisations and 1 GB of file storage. The AI assistant works on Free with your own AI key. You only pay if your studio wants Business.

  • Business gives your studio its own private Protawk on your domain or subdomain, or on your own servers, with AI included, storage sized to your needs, automated backups and a 99.9% uptime SLA. It is one agreed price based on the size of your studio: your team, your clients, your storage and where it runs.

  • The assistant works inside your workspace. It can create and update tasks, write and schedule messages, set up workspaces and report on how projects and people are doing. On the free plan you connect your own AI key. On Business, AI is included.

  • Eight views: boards, tables, calendars, Gantt charts, docs, whiteboards, forms and mind maps. You can add several tabs to a project and switch views to suit the work.

Notes for people who run client work.

Practical guides for freelancers and small teams.

Read all articles

Bill for every hour your studio works.

Set up your workspace, invite your team and add your first client today. Studios that need their own server, their own domain and guarantees on uptime can talk to us about Business.

Create your studio workspaceTalk to us about Business
  • Free for your whole team and every client
  • No card required